Lexify SA, a Swiss company registered at the Swiss register of commerce with number CHE-279.534.202 and with registered address in Via Trevano 81, 6900 Lugano, Switzerland, (“Company“) collects personal data (as defined below) in accordance with applicable laws and regulations, in particular the Swiss Federal Act on Data Protection (“FADP“) and the General Data Protection Regulation (EU/2016/679) (General Data Protection Regulation, “GDPR”), both defined as “Privacy Regulations“.

Definitions

In accordance with the privacy regulations, the terms below have the following meanings:

• “Personal Data” includes any information relating to an identified or identifiable natural or legal person; 
• “Processing” shall mean any operation or set of operations, whether or not by automatic means, which applies to (groups of) personal data, including collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, diffusion, communication by transmission, dissemination or any other form of disclosure, alignment or combination, restriction, erasure or destruction; 
• “Data Subject” means any identified or identifiable natural person;
• “Navigation data” are acquired by the computer systems and procedural software used to operate this site during their normal operation. This is personal data whose transmission is implicit in the use of Internet communication protocols. This category includes IP addresses, addresses in URI/URL (Uniform Resource Identifier/Locator) notation, the time of the request, the type of request, the size of the outgoing packet, the status of the response given by the server (received, error, etc.) and other parameters relating to the operating system.

Data controller

The data controller is Lexify SA, with registered address Via Trevano 81, 6900 Lugano Switzerland.

Type of personal data acquired, purpose, legal basis and data retention

The Company collects Personal Data by direct interaction. Information on Personal Data may be received directly from the Data Subject when filling out the online forms at the beginning of the business relationship or when the Data Subject contacts the Company by ordinary or electronic mail, by telephone or else.

The data are collected and managed for the purposes and within the times indicated below:

The website is not designed to store “special categories” of data, including health status information.

Processing of Personal Data 

• Without the consent by the Data Subject

The Personal Data provided by the Data Subject to the Company will be treated solely for the purposes regarding the performance of a prospective or existing professional assignment entrusted to the Company. Within the scope of these purposes, the Processing of Personal Data is also performed to comply with specific legal requirements concerning the contractual relationship and the fulfilment of the assignment. Finally, Personal Data will be processed in the presence of a Company’s legitimate interest to perform and manage the activity, with the intent to deliver enhanced services, after considering and balancing any potential impact on the Data Subject’s rights. 

• With the consent by the Data Subject

Upon express consent provided by the Data Subject, the Company will process Personal Data (name, surname, e-mail address, telephone number etc.) to convey communications containing information concerning the Company and its activities, which may include, among others: (i) events and meetings; (ii) various marketing activities.

To whom will the data collected be communicated?

We will only disclose your personal data if we are obliged to do so in order to comply with our legal or regulatory obligations, for business or administrative reasons or because you have asked us to do so. This probably also includes disclosure: 

• within the Company; 
• to third parties who process personal data on our behalf (IT system providers and other service providers);
• to any government, regulatory agency, enforcement or exchange body or court that so requires under applicable law or regulation;

Can the Company transfer data to a third country and/or international organisations?

The data collected by the Company are stored in Switzerland. Should we transfer your data outside Switzerland, we will ensure that in the first instance the data is stored in countries that guarantee adequate protection of personal data, such as member states of the European Economic Area. If this is not possible, we will ensure that the provisions of the applicable legislation on the transfer of personal data to third countries are complied with in all cases.

How we protect your personal data 

The security of your personal data is important to us and we use various technical and organisational measures to protect it.

We are committed to safeguarding and protecting personal data by taking appropriate measures against accidental or unlawful destruction, loss, alteration or unauthorised disclosure.

Rights of the interested parties 

Under the privacy regulations, users have a number of rights in relation to their personal data. They have the right to request access, correction or deletion of such information, the right to limit or oppose the processing and, under certain circumstances, the right to data portability. 

If a user has given his or her consent to the processing of his or her data, he or she has the right (under certain circumstances) to revoke this consent at any time. 

If you wish to exercise the above rights, please send an e-mail to [email protected]. 

We try to answer you within a maximum of one month, although we reserve the right to extend this period for more complex requests. We also reserve the right to charge a reasonable administration fee for any manifestly unfounded or excessive requests for access to personal data and for any additional copies of personal data requested.